Our contract and purchasing methods
Purchases made by the City of Olympia fall into the following categories:
- Goods and services
- Construction and Public Works
The purchasing method used is defined by the type and dollar amount of the purchase. These methods may include direct purchase, Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Request for Quotations (RFQs), and using state contracts.
All purchasing processes are governed by State Law, the Olympia Municipal Code, and City policies and procedures.
Goods and services RFP/RFQs
The City often hires consultants to assist on individual projects. Current Requests for Proposals (RFPs), Requests for Qualifications (RFQs) and Requests for Quotations (RFQs) are listed below. View a sample Professional Services Agreement (PSA)
Questions? Contact the staff member listed on the specific RFP/RFQ.
Small works & consultant roster
The City's Small Works and Consultant Rosters are maintained by MRSC, the Municipal Research and Services Center. MRSC Rosters is a shared roster system and online database for local government agencies to solicit work from contractors eligible to bid on small public works projects (under $300,000) and to solicit work from consultants.
MRSC selection process
- MRSC accepts and processes electronic applications from contractors and consultants and checks them for compliance with the new mandatory bidder responsibility criteria.
- Once a contractor/consultant is verified, their account is activated and participating agencies are able to search for a contractor/consultant by service category or alphabetical listing.
- After generating an email list of potential bidders, the agencies can send out requests for proposals.
- To fulfill Washington State statutory requirements, MRSC will advertise on behalf of all participating agencies in the Daily Journal of Commerce, indicating that they are using the MRSC Rosters.
The MRSC Roster is updated twice per year in January and June.
When small works projects become available, all contractors registered with the MRSC Roster in the appropriate category or categories shall be invited to bid. The projects will require in general that:
- Prevailing wages be paid and documented in compliance with RCW 39.12.
- A Performance Bond be executed in compliance with RCW 39.08 before beginning work.
- The Contractor holds a current Washington State Contractor's License.
- Contractor must deliver a certificate of insurance naming the City as additionally insured before beginning work.
- Contractor must have a current City of Olympia Business License before beginning work.
- Contractor shall be in good standing regarding L&I premium payment prior to award of any contract.
For more information about registering, or for assistance with the application process please contact MRSC Customer Service at 206.436.3798, or email email@example.com.
Construction project bids
To obtain project plans and specifications in order to bid on City of Olympia projects, please visit Builders Exchange of Washington.
Please note: if you obtain project plans and specifications through any other process, such as by public records request, you will not be added to the list of bidders who receive bid packet addenda and other information sent to those who actually register as bidders.
Questions? Contact Thanh Jeffers at 360.753.8278 or firstname.lastname@example.org.
Statewide master contract purchases
The City purchases many goods and services available through Washington State Department of Enterprise Services master contracts.
Some examples of goods and services currently purchased by the City thru Washington State Department of Enterprise Services master contract are:
- Computer Equipment
- Copiers and Printers
Why use Statewide master contracts?
Statewide master contracts for goods and services are designed to make it easier for the City departments to focus on their core missions. The statewide contracts have met state requirements for competitive bidding and other procurement laws, reducing risk and streamlining the purchasing process.
How to submit for Statewide master contracts
Contractors and vendors interested in access to open, competitive business opportunities for goods, services and construction projects can visit the Washington State Department of Enterprise Services Doing Business with the State link for information on vendor registration or contact WEBS Customer Service at 360.902.7400 or WEBSCustomerService@des.wa.gov
Doing business with government
Businesses can provide their services or sell their products to government entities. Please visit the Doing Business with Government link to find types of opportunities, assistance available, tips and resources for doing business with these types of governments.
The City of Olympia is an Equal Opportunity Employer and encourages Minority business Enterprises and Women Business Enterprises to participate in the competitive bidding process and the Small Works Roster. Please visit the Certification Guide to find information on how Business owners get certifications for their businesses to verify information about the business. Certifications can be important to show who owns the business, where products come from, or how the business functions.
Questions? Contact Contracts & Procurement Program Manager, Josh Klika at 360.753.8067 or email@example.com